ACORD Tags

100 TIMES MORE POWERFUL THAN YOUR EXISTING MANAGEMENT SYSTEM – AT A FRACTION OF THE COST

Cap-Dat ACORD’s New Database structure gives you complete control

Your benefits are innumerable…

fast and flexible data retrieval
less time spent on organization
less confusion
less time spent learning a new system
no loss of data

Our SEARCH TOOL to IS the data structure of YOUR system. Tags, descriptions, notes, and file names are the way you control your database structure.

ALL the information stored anywhere in your system can be linked.

By letting you reference anything with equal ease you can associate things that would otherwise seem unrelated to your computer system but are clearly related to your human way of understanding and organizing.

Information is useful only by what it is related to. As a result, database structure is everything because it dictates information relationships. The more control you have of structure – the more flexible the structure – the more powerful and useful your database.

A brief comparison of the new database structures with old relational databases.

In the 1970’s relational databases were a major information management breakthrough. Programmers building systems with relational databases were able to build a defined structure that allowed the information you stored to be tied together in strict hierarchical structures that allowed for much faster data handling and made a real advance in structured reporting. The important but limiting factor is the programmer defines the relationships and once defined they are set in stone.

Oracle, Microsoft Access, SQL – these are all great relational databases. This was such a huge breakthrough that probably every management system or information system you have ever seen has been a relational database.

Then in the late 1980’s Tim Berners-Lee was trying to integrate all of the different information systems at CERN. The result became the World Wide Web AND a totally new way to find and organize information.

This new way of finding data is what search engines like GOOGLE use. They are not confined by the relational data structure of any single programmer. They look at additional information commonly called metadata - Titles, Tags, Keywords, Descriptions to find information. This is why they can find so much so quickly.

Our new database gives you both the power and structure of a relational database – no need to not use such a great technology – and the enhanced power of the technologies of the more open and user controlled functionality of the World Wide Web in your own private, secure Web.

Tags – the Difference between Data, Information and Knowledge

Our system lets you enter a TAG or multiple TAGs for every folder, document, image – every unique item. Cap-Dat-ACORD then lets you search for files, folders or forms using these TAG words or phrases.

TAGs are the way you control your database structure. You use any standards you want to organize your data with your very own, personal structure. Cap-Dat ACORD let's you tell your database how to work instead of you having to learn how it works.

For example, you may have a business account in one folder group and a personal account in another folder group. The personal account is for the owner of the business. By adding the same tag to each folder, anyone will be able to see the relationship.

Or a second example, you may want to use tags to set up a suspense system. I use color codes to suspense items. Red is for items I want back in the first week of the month, Yellow for the second week, etc. If I am working on an item and want to check on its status the first week of next month I add a tag with the word “red”. The first week of every month I run a search for all items with a tag of “red” and all my suspended items are displayed.

The benefits of the tags are easily seen through search. A well-kept tag system allows you to pull all the data about a particular application, person, time period, type of policy, or a variety of other divisions with just a simple word search.

It allows the search tool to be the data structure of the system.

If a file is tagged appropriately, it can never be lost or difficult to find.
All the contents of a complex application can be called up in moments without the user needing to know where each of the individual files is stored.
Files that relate to multiple applications do not have to be saved in multiple locations.
One file, tagged with all appropriate associations, is always linked to the correct data through a tag search.

Descriptions – more detail

Descriptions have two purposes.

First, the description displays when you hold your cursor over the file name or file image. This lets you understand the contents of a document before you open it.

Second, you can search descriptions to find files and to discover relationships between files.

By entering in a description, you can include more extensive information about the file than is recorded in the file name. Which application a form belongs to, whether there were any unusual circumstances, and not just the date the file was created, but the date the application was finalized or when the policy came into effect.

The more details added, the easier for you to both utilize the file without opening it (by hovering over it), and to find the file if you forget where it is in the file system.

Notes – even more detail

Notes have the additional benefit of a history. Notes are recorded in date order so a quick glance can tell you what has been going on with a file or account.

Notes allow you to enter any text notes you want to document the file, form or folder. The most common use for Notes is to document a phone call or customer visit.

Every file, folder, document, image, etc. can have an unlimited number of notes attached.

The Power of Advanced Search

Advanced search lets you select multiple criteria for finding information.

For example you may want all files tagged with the word “claim” and with the word “Hartford” in the description and with saved as dates between Jan 1 2005 and Dec 31 2006.

You have just seen how advanced search gives you unlimited reporting capabilities.

Advanced search is limited only by your imagination and the amount of information your keep inside your system.

If this is so great, why aren’t the big, established vendors offering it?

Good question. I like Pip Coburn’s answer from his 2006 book “The Change Function”

Comments inside ( ) are my additions.

“For monopolists (or existing market leaders), there is simply nothing wrong with the status quo. So when it comes to depending on a slow moving behemoth to bring pioneering technologies to the market, don’t hold your breath.”

“Monopolists (or existing market leaders) crisis relates to a threat to the monopoly (or existing market leaders) itself – it’s about us ( existing market leaders) – not the user.”

“Monopolist (or existing market leaders) crisis is rarely about user experience – monopolists (or existing market leaders) become very far removed from empathizing with the end user.”

I think you get the point.

No installation fee. Only $197 a year or $19.95 for 12 monthly payments.

Our system gives you more than 10 times the value with Web 2.0 tools to manage your information today.

Our system costs you less than 10% of the annual cost of our competition.

It is a brillant choice.